Blue Book 2010 Table of Contents SECTION 1 Ð Introduction Page 2 Club Mission Statement General Information PresidentÕs Welcome 2009 Coaching Staff Important Dates Executive Members Registration SECTION 2 Ð Swimmer Information Page 12 Swimmer Information Junior Blueback Program Division Age Locator Fraser South ÒAÓ Qualifying Times Team Gear Club Awards Club Records SECTION 3 Ð Swim Meets Page 23 Swim Meet Schedule Boundary Bay Blueback Meet Information Information about Swim Meets The Events / Strokes The Importance of Timing & Place Judging Deck Officials as Volunteers Running a Swim Meet SECTION 4 Ð Policies and Procedures Page 35 BCSSA Statements Club Harassment Policy ParentÕs Code of Ethics Relay Policy SECTION 5 Ð Miscellaneous Page 40 A Story of Dedication & Persistance, by Debbie Payne SECTION 1 Ð Introduction Club Mission Statement General Information PresidentÕs Welcome 2010 Coaching Staff Important Dates Executive Members Registration BOUNDARY BAY BLUEBACK SUMMER SWIM CLUB MISSION STATEMENT ¥ We promote the sport of swimming within a safe and enjoyable environment; ¥ We are a family-centered club that values open communication; ¥ We provide a structured, developmental approach to swimming; ¥ We encourage healthy competition; and ¥ We encourage and challenge each swimmer to move towards their own goals and aspirations. GENERAL INFORMATION The Boundary Bay Bluebacks Summer Swim Club is a Society incorporated under the Societies Act of the Province of British Columbia. The Club is a member of the BC Summer Swimming Association (BCSSA). A portion of your fees is forwarded to the BCSSA, mainly to cover liability insurance. Only swimmers with BCSSA Insurance coverage are allowed to participate in the Blueback practices and sponsored events. The Bluebacks executive is a group of elected volunteers who run the club on a daily basis. The executive is elected at the Annual General Meeting usually held mid September. Executive meetings are held monthly throughout the year. The Executive are responsible for approving an annual budget, setting fees, hiring coaches, raising funds, organizing the Blueback swim meet, planning swim schedules and pool times, maintaining statistics, administering the awards program, training meet officials, organizing social events and ensuring the club meets its goals and objectives. The club contracts the coaching team for the season. An NLS certified coach is required to be on deck for all practices. Each member of the coaching team signs a Coaches Code of Ethics. The Club obtains a criminal record check for all coaches over the age of 19. Practice groups are established by the coaches and are based on their assessment of each swimmerÕs ability and age. The club has very limited access to pool times at the Winskill Aquatic & Fitness Center. Consequently, during June and July we share the Ladner Outdoor Pool with the Ladner Stingray Swim Club. All practices at the Ladner Outdoor Pool are held rain or shine. The coaching staff is responsible for practice sessions and will be on deck 15 minutes before the sessions begin. Coaches have the authority to dismiss a swimmer from a practice if, in their opinion, the swimmer is disrupting the practice session or is failing to comply with the coaching instructions. The ClubÕs Pro Liaison, Ron Gracan rgracan@telus.net is responsible for mediating parental, coach or swimmer issues or concerns that may arise during the season. Communication is mainly done either by email or via the club mailboxes which are located at the Winskill reception area. There is a separate folder for each family, coach and the executive. Much of the info is also located on our Blueback website at www.bcssa.bc.ca/fs/bou/ or on our bulletin board at Winskill. PRESIDENTÕS WELCOME I would like to welcome everyone to the 2010 summer swim season. It is amazing how fast time flies. It just seems like yesterday that we were in Trail for the BCSSA Provincials. Since that time, your executive has been hard at work getting ready for the new swimming season. We have a group of hard working, dedicated individuals who will try and make this a successful and fun season for all. The coaching staff has been hired and they are very excited to get on deck and in the pool. The pool time is booked, social events planned, meets have been selected, and this is shaping up to be a great season for everyone! For the new members a special welcome to you! Summer swimming is about personal bests, making new friends and meeting new families! I encourage you to try and attend as many swim meets as possible and to get involved with all aspects of the club. There are many opportunities for everyone to help and your kids will certainly appreciate it. We will be instituting a buddy system this year for new families. Hopefully this will make the transition into the B4 family much easier. For our returning members welcome back! With the increase of new members to the club, your experience will be greatly needed more than ever. I hope to see you at swim meets and I encourage parents to step up to the challenge of officiating. Our club and clubs within our region have had many of the older families move on as their kids are no longer swimming. Because of this we will need many of our returning and for that matter new families, take up the challenge of taking an officiating course and becoming an on deck official. Five years ago, I had no idea how to time a lane but now am working on deck as an official. If I can do it, you all can do it. I will help in any way to help you achieve this goal. Your kids will be proud of you! For the swimmers, everyone at the club is here to support you! It is not important that you win every race, but rather you do your best and have fun doing it. Your coaches are there to help you achieve this so please listen to them and respect them. They will be there for you. So I wish everyone lots of success and best times. Also, please feel free to contact at any time 604-946-5125 or email me at rgracan@telus.net. Have a wonderful summer everyone! Ron Gracan President, Boundary Bay Bluebacks 2010 COACHING STAFHING STAFF Sarah Kudaba Ð Head Coach Hello all my name is Sarah Kudaba Michelle Lowndes Ð Coach My name is Michelle Lowndes and it is a great pleasure to be returning to the club this year as a Coach. Some of us are late bloomersÉ I was definitely one of them. I joined B4 in 2004 after coming back from the Dominican Republic. I knew no one, so my mom decided to sign me up in a sport that summer. I joined and after many moans and Òmom itÕs too earlyÓ, I fell in love with the club. I have now been with the club for five years and look forward to it every summer. This club is a great example of fun and competition; I started off not knowing my strokes to competing last year and doing well I may add. I was terrified on my first day and can still remember how great everyone was to me. I even met some great friends along the way, one becoming my best friend. To this day, we are like band-aids and skinÉinseparable. I truly believe that this club has helped greatly in making me who I am today. I am more confident and loved Volunteer coaching in 2007 and Jr. coaching in 2008 to winter of 2009.I am currently studying at Delta Secondary School and completing my grade 10 year. IÕve just completed my lifeguarding courses and looking to spend even more time at the pool! This club is truly my second family and I am so excited to be starting coaching this summer. Get ready for a fun year swimmers!!! I sure am!! aching in 2007 and Jr. coaching in 2008 to winter of 2009.I am currently studying at Delta Secondary School and completing my grade 10 year. IÕve just completed my lifeguarding courses and looking to spend even more time at the pool! This club is truly my second family and I am so excited to be starting coaching this summer. Get ready for a fun year swimmers!!! I sure am!! Vanessa Clark Ð Coach I've been a part of the Bluebacks swim club for about 12 years and I've loved every minute of it! I will be graduating from South Delta Secondary in June and cannot wait to start this swim season. I am a certified Level 1 NCCP coach and I am also working towards finishing my certifications to become a lifeguard. I have been coaching the Winskill Dolphins Swim Club for the past three years and I was a volunteer coach, and then a junior coach with Bluebacks. I also coached my highschool swim team this year. I'm really looking forward to a successful, fun season with Bluebacks this summer Emma Siegmund Ð Junior Coach I have been a member of the Boundary Bay Bluebacks Swim Club for nine years and have had a wonderful time both in and out of the water. I am currently in grade ten at South Delta Secondary School. I have been both a summer and winter session Volunteer Coach with the Bluebacks as well as a Junior Coach for the past two years. I have also held a coaching position with the Southpointe Academy School swim team. I am working on my courses towards becoming a lifeguard. I am looking forward to returning to the club this summer as a coach and all of the fun and games that goes along with it. Katreen Kwantes Junior Coach Volunteer Coaches "Volunteers are not paid -not because they are worthless, but because they are priceless." -Anonymous Josie Klein Scott Robertson IMPORTANT DATES May 1 -The summer swim season begins! Your coach will call you the week before practices begin with your practice times. May 29 Ð B4 Time Trials 6 a.m. Ð 9 a.m. at Winskill pool All parents and swimmers should attend the time trials. It is like a swim meet, but it is just for our own club. ItÕs lots of fun and a great opportunity to watch all the B4 swimmers. Each race is timed which establishes each swimmers starting point for the season. It is also a perfect time for parents to learn about officiating and timing in a casual atmosphere. June 12 & 13 -Our own B4 swim meet Ð Winskill pool Our club hosts this annual swim meet which attracts approximately 450 swimmers from all over the Lower Mainland. It is also our major fundraising event so all B4 swimmers are expected to attend and it is very important that ALL parents help out. See Yumiko Hiebert, our meet manager for details. July 3 & 4 Ð Away meet in Kelowna Get away for a weekend in the beautiful Okanogan. This meet will christen the brand new pool in Kelowna. Away meets are one of the best ways to get to know the B4 families. Contact Jo Ann for hotel reservations. August 7, 8 & 9 Ð Fraser South Regional Championships (Watermania Ð Richmond) This is an ÒAÓ and ÒBÓ Regional Championship and it is action packed! It is also the qualifying meet for the BCSSA Provincial Championships to be held August 20-22 in Abbotsford. September (date TBA) Ð B4 Awards night and AGM An evening where we recognize each and every one of our swimmers. Awards are given out for effort, best times, and outstanding performances. Plus, the annual AGM and election of new executive takes place. Other social events TBA! We will keep you posted!!! 2010 EXECUTIVE MEMBERS (elected AGM, September 18, 2009) 009 EXECUTIVE MEMBERS (elected AGM, September 18, 2009) President Ron Gracan rgracan@telus.net 4620 55A St. Delta, B.C. V4K 2H2 604-946-5125 Vice President Jo-Ann Kwantes kwantes3@dccnet.com 5688 51st Ave. Delta, B.C. V4K 4N9 604-946-1975 Treasurer Registrar Cori Robertson sc.robertson@primus.ca 5297 Belair Crescent, Delta, B.C. V4M 2E5 604-943-0883 Secretary Donna Lowndes colindonna@dccnet.com 4907 4th Ave., Delta, B.C. V4M 1G3 604-943-4906 Pro Ð Liaison Meet Manager Yumiko Hiebert yumichan@thehieberts.com 1324 Enderby Ave, Delta, B.C. V4L 1S3 604-943-2027 Equipment Shawn Robertson sc.robertson@primus.ca 5297 Belair Crescent, Delta, B.C. V4M 2E5 604-943-0883 Club Supplies Moira Gookstetter moira@dccnet.com PO Box 1046 Pt Roberts WA 98281 360-945-1798 Social Coordinator (shared) Yvonne Anderson ango5@telus.net 1344 Enderby Ave, Delta, B.C. V4L 1S3 604-943-9917 Diana Klein dklein@eco-integration.com 5096 Dennison Drive, Delta, B.C. V4M 1R8 604-948-2002 Awards Coordinator Marnie MacKenzie robroy&marnie@telus.net 5636 10th Ave, Delta B.C. V4L 1C1 604-948-7061 Public Relations Delrene Stade dstade@telus.net 850 English Bluff Rd, Delta B.C. 604-943-9944 Director of Officials position vacant 2010 REGISTRATIOREGISTRATION Rates May 1 Ð June 30* 1st swimmer $400 2nd Swimmer $400 3rd Swimmer $200 4th Swimmer $200 Alumni $187.50 July 1* Flat fee $200.00 *Acceptance is subject to space availability Refund Policy Summer Session All refund requests are to be submitted in writing to the Board and decided upon at the first board meeting in September. Refunds will be administered in September. ¥ An individual withdrawing from the swim team one week prior to May 1st, will receive a refund less $54 ($34 BCSSA fee plus $20 administration fee) of their total fee paid. ¥ An individual registered by May 1st will have until May 7th to submit a request for refund to the board and will be refunded less $54 ($34 BCSSA fee plus $20 administration fee) of their total fee paid ¥ An individual registered after May 1st will have seven consecutive days from their registration date to submit a request to the board and will receive a refund less $54 ($34 BCSSA fee plus $20 administration fee) of their total fee paid ¥ No refunds will be given after the 7 consecutive day period unless a valid medical reason is submitted in writing to the board and subject to review at the first board meeting in September (a pro-rated rate will be considered). Winter Maintenance No refunds will be given. B4 Alumni Criteria (adopted January 2007) The definition of alumni swimmers and who the program was originally intended to benefit: To encourage senior swimmers to continue participating when employment and other commitments may prevent them from being as active as in the past. Additionally our younger swimmers are often motivated and encouraged by the example set by the active senior swimmers. Criteria 1. going into grade 11 after the summer season 2. minimum 5 years as a B4 member (these may be non-consecutive years) Benefits 1. full practice and meet privileges 2. rates will be a 50% discount of current club fees SECTION 2 Ð Swimmer Information Swimmer Information Junior Blueback Program Division Age Locator Fraser South ÒAÓ Qualifying Times Team Gear Club Awards Club Records SWIMMER INFORMATION 1. Swimmers are responsible for being on time for practice. This means that they are on deck, with their swim equipment, at the scheduled practice time. Each practice begins and ends with stretching and dryland activities that are essential before entering the water. 2. Swimmers are encouraged to attend all practices. Please notify your coach if you will be absent. 3. Swimmers must respect the facilities where they train and where they attend meets. 4. At meets, each swimmer must report to their coach before marshalling and after their event. This is for advice and feedback. 5. Relay teams must report together to their coach, prior to and after their event. 6. The coaches are responsible for developing programs for swimmers and are in control of all practices. JUNIOR BLUEBACK PROGRAM Expectation of our young swimmers: Respect for: ¥ Equipment ¥ Safety rules ¥ People that run the meets ¥ Everyone we compete against ¥ Coaches ¥ Team 1. Respect for equipment Ð treat the pool and the clubs equipment as if it were your own. 2. Respect for safety rules Ð know and understand the B4 safety rules: Look B4 you leap Wait B4 you ask Ask B4 you go 3. Respect for the officials Ð be polite to and thank all the people that help you at a swim meet. Without them we can not swim. 4. Respect for the other competitors Ð be polite to and thank other swimmers for providing good racing opportunities. 5. Respect for coaches Ð listen and let coach finish talking before interrupting. Thank the coach at the end of practice. 6. Respect for fellow team mates Ð treat team mates the way you would like to be treated. Expectations of Parents: For insurance and distraction reasons, please stay off the pool deck during our swim sessions. The pool has new regulations involving no unpaid persons allowed on the pool deck without authorization. Praise your childÕs successes in terms of what they had control over, ie: technique improvement and achieving personal best times. How they placed in a race only comes down to who else showed up that day. Make sure your swimmer has the appropriate equipment to swim: competition style suit Ð navy blue team bathing cap appropriate goggles that are adjusted to their size (In a 30 minute session there is not enough time for the coach to adjust all the goggles.) Pick up your child after swim practice a maximum of 15 minutes after the end of practice time. The first year on a swim team can be overwhelming. The coaching staff and parent liaisons will try to make it less so. Please feel free to ask questions of the coach after practice. 2010 BCSSA AGE LOCATOR FOR SWIMMINBCSSA AGE LOCATOR FOR SWIMMING Swimming Birth Month Birth Year Cat. "O" Div. ÒSÓ Div. VIII (17 & Over) Div. VIII (Age 20 & over) Jan -Dec 1900 -1987 Jan -Dec 1988 Jan -Apr 1989 Div. VII (Age 17 Ð 19) May -Dec 1989 Jan -Dec 1990 Jan -Dec 1991 Jan -Apr 1992 Cat. O -2 Div. VI (Age 15 & 16) May -Dec 1992 Jan -Dec 1993 Jan -Apr 1994 Div. V (Age 13 ¥¥¥ -15) May -Dec 1994 Jan -Oct 1995 Div. IV (Age 12 Ð 13 ¥¥¥) Nov -Dec 1995 Jan -Dec 1996 Jan -Apr 1997 Cat. O Ð 1 (10 & Under) Div. III (Age 10 ¥¥¥ -12) May -Dec 1997 Dec -Oct 1998 Div. II (Age 9 Ð 10 ¥¥¥) Nov -Dec 1998 Jan -Dec 1999 Jan -Apr 2000 Div. I (Age 8 & under) May -Dec 2000 Jan -Dec 2001 Jan Present 2002 & later * Note -April 30th -the determining date for swimmer's age FRASER SOUTH REGION ÒAÓ and ÒBÓ QUALIFYING TIMES (Short Course Pool) REGION ÒAÓ and ÒBÓ QUALIFYING TIMES (Short Course Pool) 50M Free Div 1 G 50.0 B 51.0 100M Free 1:50.0 1:50.0 50M Back 58.0 1:00.0 50M Breast 1:07.0 1:05.0 50M Fly 1:03.0 1:03.0 N/A ---- 100M I.M. 1:58.0 2:00.0 Div 2 G 42.0 B 43.0 1:33.0 1:35.0 50.5 50.0 55.0 55.0 52.0 52.0 ---- 1: 44.0 1:45.0 Div 3 G 38.0 B 37.5 1:25.0 1:23.0 44.5 44.0 50.0 49.5 46.0 45.0 ---- 1: 35.0 1:34.0 50M Free Div 4 G 35.0 B 33.5 100M Free 1:19.0 1:14.0 100M Back 1:31.0 1:29.0 100M Breast 1:42.0 1:36.5 50M Fly 41.0 40.0 100M Fly ---- 200M I.M. 3:15.0 3:05.0 Div 5 G 34.0 B 30.5 1:16.0 1:08.0 1:28.0 1:22.0 1:38.0 1:30.0 37.5 36.0 1:26.0 1:18.5 3:08.0 2:55.0 Div 6 G 34.0 B 29.0 1:16.0 1:08.0 1:28.0 1:22.0 1:38.0 1:30.0 37.5 34.5 1:26.0 1:18.5 3:08.0 2:55.0 Div 7 G 33.5 B 28.5 1:16.0 1:05.0 1:28.0 1:15.0 1:38.0 1:25.0 37.5 33.5 1:26.0 1:15.0 3:00.0 2:48.0 Div 8 G 33.5 B 28.5 1:16.0 1:03.0 1:28.0 1:15.0 1:38.0 1:25.0 37.5 33.5 1:26.0 1:15.0 3:00.0 2:48.0 ÒAÓ Times ÒBÓ Times Div 1 G B 50M Free 1:08.0 1:10.0 100M Free 2:20.0 2:20.0 50M Back 1:12.0 1:15.0 50M Breast 1:25.0 1:27.0 50M Fly 1:18.0 1:15.0 N/A ---- 100M I.M. 2:21.0 2:22.0 Div 2 G B 50.0 52.0 1:50.0 1:55.0 1:00.0 1:02.0 1:06.0 1:05.0 1:05.0 1:05.0 ---- 2: 05.0 2:06.0 Div 3 G B 45.0 45.0 1:35.0 1:38.0 53.5 55.0 57.0 57.5 55.0 58.0 ---- 1: 55.0 1:55.0 Div 4 G B 50M Free 42.0 42.0 100M Free 1:33.0 1:32.0 100M Back 1:55.0 1:50.0 100M Breast 1:55.0 1:55.0 50M Fly 50.0 55.0 100M Fly ---- 200M I.M. 3:45.0 3:40.0 TEAM GEAGEAR The Boundary Bay Bluebacks team colours are officially navy blue and white. It is expected that all swimmers wear a navy blue swim suit and team cap during competition. The club offers team caps for sale however, does not supply team suits. The Swim Shop at Watermania in Richmond carries a good selection of suits and if you mention that you belong to the Boundary Bay Bluebacks Swim Club you will receive a 10% discount. The club also offers warm-up suits, t-shirts and swim bags for sale. This apparel is not mandatory. It is good quality, has our logo, reasonably priced, and the kids really enjoy sporting their team wear. For further information or placing an order, please contact Moira Gooksteader at moirag@dccnet.com or call 360-945-1798. CLUB AWARDS Best times certificates These certificates and awards will be presented based on the total number of best timeseach swimmer has attained during the swim season in any meet that has the proper pool criteria (ie proper length, etc.) up to and including the Regional Championships. Thefollowing figures will be used for the 1999 Swim Season: Bronze certificate -1 to 14 BTs during the season Silver certificate -15 to 24 BTs during the season Gold medallion -25+ BTs during the season Aggregate winners and runner-ups for boys and girls in each division These are awarded to the top two swimmers (both male and female) in each division based on points accumulated in BCSSA approved meets this season. Each swimmer will receive a small plaque or medallion for his/her accomplishment. These will be awarded for swimmers in Div. 1-6 (1-8 for this year). Each winner must have attained at least one"A" point and attended at least 3 meets throughout the season. Worker of the Season awards for each group This award will be given to ONE swimmer in each group based on the subjectiveevaluatien of each coach. The criteria should include attendance, effort, and drive to improve during the course of the entire season. These swimmers will be presented with medallions. 6 and under awards These medallions will be given to all of our six and under winners for their accomplishments during the swim season. Most Improved Swimmer Award (Junior and Senior Boy and Girl) This award will be given to the individuals who have improved the most over the season. The coaches will reach consensus based on all available criteria including attendance, best times at meets, attitude towards swimming, etc. There will be one award for Juniors(Div. 1 to 3) and one for Seniors (Div. 4 to 8) Club Aggregate Award This award is given to the one male and one female swimmer who have accumulated themost points over the season in BCSSA approved swim meets. They will each receive akeeper trophy and their name will be placed on the club plaque and displayed at Winskill Pool. Club Leadership Award This trophy will be given to the individual who is voted by the swimmers to haveprovided them with the most guidance, inspiration, and leadership over the course of the season. BOUNDARY BAY BLUEBACK RECORDBLUEBACK RECORDS SECTION 3 Ð Swim Meets Swim Meet Schedule Boundary Bay Blueback Meet Information Information about Swim Meets The Events / Strokes The Importance of Timing & Place Judging Deck Officials as Volunteers Running a Swim Meet BOUNDARY BAY BLUEBACK MEET INFORMATION Our Blueback Invitational meet, to be held June 12th to 13th at the Winskill Pool, is our main fundraiser of the season. It is imperative that all parents volunteer in some capacity in order for this meet to be a success! We have eliminated the mandatory fundraising fee this year, so please come out and help both days. This year our Meet Manager is Yumiko Hiebert, who can be contacted at yumichan@thehieberts.com. This is a fabulous opportunity to meet all the Blueback families early in the season plus see how a meet is run. Remember, swim meets are all run by us volunteers, so the more help we have the smoother it runs. Our meet attracts approximately 450 swimmers and is a qualifying meet for Regionals (swimmers must attend one qualifying meet in order to attend the Fraser South Regional meet in August). We do ask that each family bring a food item for both days for ÒFood for OfficialsÓ. Volunteers will be needed in the following areas: Concession Food for officials Setting up Take down Meet results 50/50 sales Marshalling Officiating Silent auction Program sales Many shifts start at 6:30 am both days (coffee should be ready) and we hope to be done by 5pm. Of course there is set up on Friday night but that is our warm up Ð only takes a couple of hours. A sign-up book will be available in the Blueback mailbox closer to the day of the meet. ItÕs a lot of fun for both the swimmer and their families! Look forward to seeing you all there! INFORMATION ABOUT SWIM MEETS The Blueback Time Trials Will be held May 29 (6:00 to 9:00 am) to determine each swimmer's level of entry (Developmental, B, or A) in their first swim meet. This is a wonderful opportunity for new families to find out how a meet is run on a smaller scale. Parents should plan to attend and learn how to time, place judge and help with marshalling. This is a great way to learn and practice for helping at meets, including our meet held in June. Developmental Swim Meets Are for the new and novice swimmers up to age twelve and are usually held on Wednesday after school and last about 4 hours. Weekend Swim Meets Are for swimmers that have achieved an ÒAÓ or ÒBÓ time in a specific event. Please note that ÒAÓ and ÒBÓ times may vary for each region. Most of the meets on the weekends are A/B meets and they begin in June and continue until early August. A meet schedule for 2009 is included in this binder. If you are unsure which meets your child should attend please ask your childÕs coach. ÒBÓ Swim Meets Are only for swimmers that have achieved a ÒBÓ time for a specific event. How to register for a Swim Meet There will be sign-up sheets in a binder at the front of the Bluebacks mailbox. Be aware of the sign-up deadlines. We ask that you please sign-up only for those meets that you know you will be attending. The Club is charged for each swimmer signed up for an event even if he/she does not swim. Swimmers sign up for either 4 or 6 events for each swim meet. If you need assistance in choosing your events or if you are unsure of which meets to enter, please ask your childÕs coach for their input. Parent Volunteers At each swim meet every club is required to supply officials to keep the meet running smoothly. The club is usually responsible for manning one lane throughout the meet with timers and recorders. The club also must provide place judges, stroke and turn judges, and other officials. There will be a sign-up sheet for timers, recorders and officials at the pool. Useful Information about a meet ¥ find out if the pool is indoor or outdoor and plan accordingly ¥ bring tents and chairs ¥ pack clothes for all weather ¥ meets start early get a good sleep the night before ¥ pack nutritious food ¥ bring old sleeping bags to climb into between events ¥ bring extra towels ¥ listen very carefully for announcements ¥ get directions to the meet ahead of time ¥ there is a concession stand selling hot breakfast and lunch ¥ ensure that you check with the coach before leaving a meet ¥ club suit and cap should be worn for all swim meets ¥ swimmers should attend warm-ups at the beginning of each meet ¥ bring any medications/inhalers that you require Something to note: Swim meets generally run all day long. It is not possible to predict exactly what time your swimmer will race. Normally families come and plan to stay the day, packing a lunch and snacks, and enjoying family time together. If you need more precise times please speak to your coach. Relays are normally run at the end of the day. THE EVENTS/STROKEEVENTS/STROKES Freestyle events: in the freestyle, the swimmer may swim any stroke he or she wishes. The usual stroke used is the front crawl. The freestyle is swum in either 50 or 100 meter distances. Backstroke events: in the backstroke, the swimmer must stay on his or her back at all times. The stroke is an alternating motion of the arms. Backstroke race distances are 50 or 100 meters, depending on a swimmersÕ division. Breaststroke events: perhaps one of the most difficult strokes to master, the breaststroke requires simultaneous movements of the arms on the same horizontal plane. The kick is a simultaneous thrust of the legs called a whip kick. Breaststroke races are distances of 50 or 100 meters, depending on a swimmersÕ division. Butterfly events: the most physically demanding stroke, the butterfly features the simultaneous overhead stroke of the arms combined with the dolphin kick. The dolphin kick features both legs moving up and down together. Butterfly races are swum in 50 or 100 meters, depending on a swimmersÕ division. Individual medley: the individual medley, commonly referred to as the I.M., features all four competitive strokes. In the I.M., a swimmer begins with the butterfly, changes to the backstroke after one-fourth of the race, then the breaststroke for another quarter and finally finishes with the freestyle. The I.M. is swum in 100 or 200 meter distances, depending on the swimmersÕ division. Medley relay: in the medley relay all four strokes are swum by four different swimmers. No swimmer may swim more than one leg of the relay, which is swum in backstroke, breaststroke, butterfly and freestyle order. The medley relay is 200 meters -or four by 50 meters. Freestyle relay: in the free relay four different swimmers each swim 50 meters of freestyle. THE IMPORTANCE OF TIMING & PLACE JUDGING By virtue of their sheer numbers and their location at the end of the pool, the timers are among the most obvious and therefore most commonly filled positions. Nearly everyone who has attended swim meets has volunteered for this position and the training is usually on-the-fly; that is, a brief introduction from some more senior official, and occasional guidance from your neighbour who is obviously more experienced. However it is often the case that subtle, but important, points are overlooked in this informal introduction to the job. The next time you are timing, analyze your own technique to see if you are using the following recommended practices: 1. Time every race, even those for which there is no swimmer in your lane. You may then be able to assist another lane where a watch failure has occurred. 2. DonÕt anticipate the touch. Stop the watch only when the swimmer makes contact with the end of the pool or a part of their body passes the imaginary vertical plane that extends up from the end of the pool. 3. Hold the watch in your left hand, so that you use your index finger to start and to stop your watch. It is a well-documented fact that the index finger can be moved more quickly than the thumb 4. Don't time a race if you did not start on-time, for whatever reason. Abandon the effort if you missed the start and advise the chief timer. And don't accept a watch from someone else in order to time the finish. If a timer in the lane next to you has followed my suggestion (1) then have them time the finish. The rule is: "The person who starts the watch, stops the watch" --no exceptions. Like the timers, place judging is most often learned by a brief introduction followed by tips from your more experienced colleagues. And like timing, it is important that you adopt techniques that ensure that you can, to the best of your ability, provide an accurate opinion as to the order of finish. It is a common misconception that the official order of finish is determined by the timers. Not So! Normally the order of finish is determined by the place judges. And this is the case even when the result is not supported by the times! Only in the unlikely event of a deadlock among the place judges, the referee and the starter will times be used to resolve the order of finish. Thus it is important that place judges follow proper procedures so that they are able to give a fair as well as accurate opinion on the finish of a race. Whether you have place-judged before or not, the next time you are a place judge, examine your technique to ensure that you are employing the following recommended practices: 1. No "cheating". Ignore what everyone around you thinks, including your fellow place judges, the referee or any other official. It is important for the recording room to know what you think happened; not that the place judging be unanimous. If you missed the finish, don't borrow someone else's results; simply indicate "NO SWEEP". 2. Record the order of finish of however many lanes you observe. Trust your judgement to see as many lanes as possible, but if you only observed the order of a few of the lanes then record the placing of those lanes only. 3. Train yourself to record as you observe the finish, without glancing down to your pad and so taking your eyes away from the swimmers as they finish. Ideally, each club's director of officials will have an opportunity to conduct a short clinic and the suggestions made here will be merely review. But even if you are unable to attend a clinic, or are a new parent of a summer swimmer in BCSSA, don't be afraid to volunteer for either of these positions. They are an excellent way to pass the time and to contribute to the successful running of a meet. As an additional bonus they provide the best seats to the meet itself, providing you don't mind getting a little wet occasionally on a hot summer's day! Tony Dixon, BCSSA Director of Officials Wavelength Ð May 2002 DECK OFFICIALS AS VOLUNTEERS Among the most technical of volunteer activities are the various positions on the pool deck and in the recording room. For this reason, many potential volunteers are apprehensive about assuming these positions because they feel they lack the skill or knowledge. Yet those who do overcome their apprehensions find these important jobs are also among the most personally rewarding. Without the deck officials and recording room staff, a swim meet is nothing more than a public swim. It is these volunteers whose presence establishes the meet as a competition whose results can be used to qualify swimmers in future competitions and provide a means for those swimmers to measure their performance against others in a fair and equitable manner. Of course, if such comparisons are to be valid, then it is important that uniform standards and procedures be followed throughout the province, and it is my job, with the assistance of the regional and club directors of officials to try and ensure that the standards and practices are applied in the same way at every meet. To this end, volunteers learn the basics through clinics held by their club or regional director of officials, and then develop their confidence and competency through practice on the pool deck. As with any skill, competency comes not only from knowledge but also from experience. Consequently after a volunteer has been practicing as an official in a variety of positions for a sufficient period of time, and their skills in those positions have been assessed as satisfactory by the regional director of officials, recognition of this achievement is acknowledged through the BCSSA by awarding the volunteer an official's pin. Though discreet in size, the pin has a very significant and specific purpose. It is an indication of accreditation that the wearer is skilled in the officiating activities represented by the pin, is competent to perform those activities, and will do so in a manner consistent with the standards and practices established by the BCSSA. Different pins denote different skills or levels of competency: A green pin is awarded for demonstrated skill and experience in at least two of: lane timer, lane recorder, marshall, crash desk clerk. A red pin is awarded for demonstrated skill and experience in all four activities associated with the green pin, as well as four of: place judge, chief timer, stroke & turn judge, clerk of the course, electronic timing systems. An orange pin is awarded for demonstrated skill at a senior level in at least one technical activity. A light-blue pin is awarded for demonstrated skill and experience with all activities associated with the red pin, as well as a minimum of three years experience including work at regionals and experience in at least three of the following positions: chief meet recorder, starter, referee, meet manager. A dark-blue pin is awarded to those individuals with knowledge and proficiency in all aspects of the pool deck, as well as having conducted officials clinics and worked at provincials in a senior position. A written examination must also be completed. ark-blue pin is awarded to those individuals with knowledge and proficiency in all aspects of the pool deck, as well as having conducted officials clinics and worked at provincials in a senior position. A written examination must also be completed. Let me stress that you do not need a pin to work the pool deck. The pin is but a recognition of an accumulation of skills and experience that we at BCSSA wish to acknowledge. However a pin does convey to any club hosting a meet that you have the ability to provide assistance without instruction or supervision at certain tasks. For many volunteers it provides a focus during the swim season for their energies while their children work at improving their times. If you are the parent of a young swimmer and have reached the point where you expect to be involved with summer swimming in the foreseeable future, I encourage you to explore more fully the activities and responsibilities of working the deck. Talk to people who are doing these jobs now and attend a clinic offered by your club even if you are not sure you want to participate further. The knowledge you gain will only help you to understand the process and enjoy the meet more. Tony Dixon, BCSSA Director of Officials Wavelength Ð January 2002 Level Colour Pin Positions Level 1 Ð Junior Green Lane Timer Place JudgeLane Recorder Marshall Level 2 Ð Intermediate Red Head Timer Crash Desk/RecorderChief Judge ElectronicsStroke and Turn Clerk of the Course Level 3 Ð Senior Light Blue Starter Referee Meet ManagerChief Meet Recorder Level 4 Ð Master Dark Blue/Purple Knowledge of theory of all tasksExperience with all tasksSenior Level experience at Provincials Conducted practical and theoretical clinicsWritten MasterÕs examination Specialist Orange BCSSA Certification in any of one of the following: Clerk of the Course (S1) Computers (S2) Chief Meet Recorder (S3) Electronics (S4) Meet Manager (S5) For detailed information on the responsibilities and duties of each position, please visitthe BCSSA website at www.bcssa.bc.ca RUNNING A SWIM MEET Have you ever wondered how many people it takes to run a swim meet? Let's count: Referee Starter Stroke and Turn Place Judges Head Timer Asst. Head Timer Lane Timers Lane Recorders Clerk of Course Marshal Runner Announcer 1 1 5 6 1 1 18 6 2 4 2 1 That covers the number of people on deck at one time. Unless these people wish to do this for 8 hours per day for 2 days, we will need relief for change of shifts! Of course, don't forget someone had to organize the meet beforehand: Meet Manager Meet Referee Equipment 1 1 6 I suppose, if the children swim, we should figure out what their official times are: Head Recorder Recording Room 1 8 And I suppose it would be nice to give the swimmers their rewards: Awards 4 Scoring 1 Of course, since these aren't paid positions; the only way we can say "Thanks" is to offer food and drink to make the job more comfortable: say "Thanks" is to offer food and drink to make the job more comfortable: Hostessing 4 Now if the host club wishes to do a bit of the never-ending "Fund Raising" then they will run a concession: Concession & Program Sales 5 When the meet is over and everyone is happily in their cars going home, don't forget the clean-up and tear-down crew... because if we don't leave the pool in good shape they may not make it available to us next year: Clean-Up & Tear-Down 6 GRAND TOTAL 85 Oh no!!!!!!!!!!!!!!!!! Who is left to take down the club tent!! This is why summer swimming must have the motto: IF EVERYONE DOES THEIR BIT, NO ONE HAS TO DO TOO MUCH. Taken from Wavelengths, 1985 Originally submitted by C. Dobbin -Vancouver & District SECTION 4 Ð Policies and Procedures BCSSA Statements Club Harassment Policy ParentÕs Code of Ethics Relay Policy BCSSA STATEMENTS MISSION STATEMENT The BC Summer Swimming Association (BCSSA) promotes, and encourages the development of athletes and volunteers through participation in speed swimming, diving, water polo and synchronized swimming. GUIDING PRINCIPLES ¥ Through its member clubs, BCSSA will provide opportunities for training, competition and activities in communities throughout BC and surrounding areas. ¥ BCSSA promotes the development of an individualÕs capacity to achieve excellence and life skills through participation in competitive aquatic activities. FOUNDATION: ¥ BCSSA: o Is an organization of Member Clubs and its members. o Promotes and supports four aquatic disciplines (speed swimming, diving, water polo, synchronized swimming) o Has a competitive season from May 1st to September 30th. o Has restricted participation in these disciplines from October 1st to April 30th. HARASSMENT POLICY There will be no tolerance of harassment within our club. This includes all coaches; volunteers, members, officials, parents or anyone else directly involved with the clubÕs activities. We are committed to providing an environment in which all individuals are treated with dignity and respect. Every person has the right to participate in an environment that promotes equal opportunities and prohibits discriminatory practices. If you experience or observe harassment, approach the individual to let them know that the behavior is unacceptable, and that you expect it to stop. If the behavior persists or you are not comfortable intervening on your own, contact our Pro Liason Ð Ron Gracan Ð rgracan@telus.net Please make yourself aware of the BC summer Swimming AssociationÕs policy on harassment, which you will find in Administration of the BCSSA Rules & Regulations Ð section 3: Conduct pg 19 of 37. Online: www.bcssa.bc.ca PARENTÕS CODE OF ETHICS Parents have a key role in developing a positive club and family environment. The following are guidelines for parents of swimmers in our club: ¥ Model appropriate behavior at all times. Make sure that win or lose, scared or heroic, that you demonstrate to your child that you love them. Be the person in their life they can look to for constant positive reinforcement. ¥ Help athletes recognize that sportsmanship, personal improvement and honest effort are more important than winning. ¥ Provide a positive attitude by supporting all swimmers, coaches and officials. Be helpful, however avoid ÒcoachingÓ or giving a lot of advice to your child before their race. Support the coachesÕ decisions on meet entries and relay selection. Get to know the coaches to ensure that their philosophy, attitude and knowledge are such that you are happy and comfortable with them. ¥ Encourage your children to develop their own abilities. Remember you fumbled too; you lost as well as won. ¥ Show support for the efforts of your children by volunteering for timing, officiating or other club duties. ¥ Accept responsibility for your child's safety and behavior at meets and practices ¥ Remember: the pool deck is the domain of the coaches, and parents are not allowed on deck during practice. ¥ Inform the coaches of any supplemental programs or medical treatment being administered to your child. ¥ Ensure punctuality of swimmers at practices and meets. RELAY POLICY Relays at swim meets are important as they build team spirit for both the relay team and the club as a whole. Relays contribute to building swimmersÕ self-esteem and pride. Communication between coaches and swimmers helps to promote the importance of relay competition. The coaches should first discuss the importance of relays with swimmers and encourage their participation. Coaches may wish to solicit feedback from the swimmers on how the relay teams will be made up. To ease the coachÕs job on the day of a meet, relay teams should be built and swimmers notified that they are on a relay team before the day of the swim meet. The teams could be posted on the bulletin board or notices given with event sheets. It is with these guidelines in mind that our club implemented the following: ¥ If a swimmer or parent has a dispute over the selection of a relay team, the coach has the responsibility to refer directly to the selection criteria. ¥ If a swimmer on a relay leaves the meet without consulting the coach, that swimmer will not be selected for a relay in the next meet they attend. Coaches may use discretion when applying this policy. ¥ Swimmers must confirm their participation in a relay with their coach early on the day of the meet. Relay Selection Criteria Ð (Regular season swim meets) Coaches have the final decision in selecting and building relay teams. During early season or fun meets, all swimmers that attend the meet should have the opportunity to swim a relay if at all possible. Combinations that stand a good chance of being competitive will be built. When building relays, priority is given to swimmers that have signed up by the deadline indicated for the swim meet. In deciding on participation, consideration should be given to each of the following in no particular order of importance: ¥ best times ¥ relay experience ¥ giving new swimmers experience ¥ history of disqualification in a relay ¥ attendance ¥ attitude ¥ commitment Relay Selection Criteria Ð (Fraser South Regional swim meet) The potential for a relay to attend Provincials takes precedence over other deciding factors in selecting swimmers for a relay team at the regional meet. The coaches will be aware of the potential regional competition in each division, which will help them make decisions. They will be using up-to-date individual event times and relay split times to help in their determination of the best possible teams. Fraser South Provincial Regional Relay Selection (2009) ¥ ÒSÓ swimmers may NOT swim on ÒOÓ Regional Medley Relays. ¥ ÒOÓ swimmers may NOT swim on ÒSÓ Regional Medley Relays. ¥ ÒOÓ swimmers may swim on a Div. 8 Regional Medley Relay. ¥ Swimmers competing in a Regional Relay MUST have swum at Regionals. ¥ A swimmer from a specific Division must no be displaced by a swimmer from a lower Division. Selection is based on the following: The first place finisher in the final at Regionals of each of the strokes will swim that particular leg of the Medley relay. For strokes with both a 50 and 100m event, it is the winner of the 50m event that will be selected for the relay. The 1st alternate will be the first place IM finisher of the Regional final. In the case that the same swimmer has won 2 or more events then selection will be based on the fastest combination using the 2nd place finishers from the times achieved at finals at Regionals. Once the Relay teams are established and published, the athlete must swim the stroke that they qualified for. If the alternate is required to swim, the Regional Coaches Representative will set the relay order with concurrence by the Regional Director. The relay selection process is to take place immediately after the finals are finished on Sunday with the Regional Director (or someone appointed by the Regional Director) to be present. SECTION 5 Ð Miscellaneous A Story of Dedication & Persistance, by Debbie Payne A STORY OF DEDICATION AND PERSISTENCE BY DEBBIE PAYNE A young boy, just seven years old joined the Boundary Bay Bluebacks Summer Swim Club. He loved to paddle around in the water and since his parents had swum in summer and high school swimming they figured it would be a good summer activity. Young David took to the water early learning the strokes. At one of his first meets his coach had entered him in breaststroke which he had never swum in practice before and had no idea what to do. She had him lay down on the grass at Bear Creek Park in Surrey and demonstrated how to kick and pull at the same time. He watched a couple of races and in he went. At 25m out he got half way through the race-that was enough for him! To this day breaststroke is not his best. Over the years he practiced and competed, a B swimmer so wanting to be on a winning relay. Seemed like he was always a relay alternate not quite making it. For years he swam coming 4th or 5th in Regionals, never making it to Provincials. His coach always told me, ÒHe has great technique, he just needs to train and he needs to grow and keep swimmingÓ. At age 12 he wanted to quit. Wanted to quit so bad we could hardly get him in the water that year. His younger sister was swimming so off we went every weekend to swim meets dragging him reluctantly along. He had such good technique this young boy with a slight build. Other swimmers his age towered over him, swimming one stroke to his two. He tried. We encouraged him, we reminded him that one day his technique would pay off. He started to grow a bit at age 15. A new head coach, Judy Baker came on the scene. She helped him see himself as a winner and taught him the value of training. He was so coachable, she so able to draw out his talent. He went to Provincials in fly! David became a volunteer coach then moved to junior coaching, being mentored by Judy. Leaving high school early at age 16 he headed up to SFU. Trying out for the varsity swim team he almost made it-but not quite. They were rebuilding the dive team and determined to be part of it all he joined the dive team, training hard and persevering. Diving in the winter, swimming in the summer. He kept growing and his times got better and better. Finally he won seven gold medals at Provincials in Division 7. Trying out yet again for the varsity swim team for the fourth time he made it! David had never swum winter and only once done winter maintenance. A true summer swimmer he made the SFU swim team. David stuck with diving as well this year, competing in NAIAÕs in both sports. Dedicated to coaching he became an assistant coach. In 2006, David was in Division 8, a full varsity swimmer at SFU, graduating in April with a degree in Computer Science. He is a true sprinter (50Õs and 100Õs) free and fly going to great events like Senior Nationals and Commonwealth Trials. For the 2006 summer season he was the Head Coach for the Boundary Bay Bluebacks Summer Swim Club with his sister Emily as a junior coach. summer season he was the Head Coach for the Boundary Bay Bluebacks Summer Swim Club with his sister Emily as a junior coach. David Payne is our son. He has lots of ribbons, trophies and medals. He has meet records. Mostly however he knows that his persistence, his hard work, his goal setting and his belief in himself has made him a better person. A person who wants to encourage others to stretch for their goals, to be a role model for young swimmers, and help them not give up. David has learned about life through his swimming. He has had many a disappointment and many a success. He has learned how to accept disappointment and refocus his goals and we have learned from him how to be better parents. How to stand aside and let amazing coaches work with him. We have learned how to encourage and not push. We have learned it is his race and his life, not ours. We have learned how to handle his disappointments and rejoice in his wins. As master officials we got involved in swimming, to learn along with our children some ways to volunteer, to help others learn and grow. We tell DavidÕs story as his success now seems like it was always there. But it wasnÕt. I see young swimmers devastated when they lose in Regionals, not able to go to Provincials. I see parents upset. I see tension. Then I tell the story. It is a good story for success earned through both joy and disappointment requires persistence and dedication. And, the lessons learned along the way through swimming build character and family relationships like no other sport. Thank you to the swimmers, coaches, families, and officials for being part of DavidÕs story, and part of the story of every BCSSA swimmer.